2025 SSAF allocation process

Under the “Higher Education Support (Student Services, Amenities, Representation and Advocacy) Guidelines 2022”, Universities are required to have a formal process of consultation with democratically elected student representatives and representatives from major student organisations regarding the specific uses of the fee.

This consultation must include:

  • Publishing identified priorities for proposed fee expenditure and allowing opportunities to comment on those priorities by students as well as student associations and organisations; and
  • Meeting with democratically elected student representatives and representatives from major student organisations at the university to consider priorities for use of the fee.

2025 SSAF allocation process and timeline

The application process will adhere to the following events and timeline in Table 1.

When Action Description Who
9 July 2024 2025 SSAF applications open

SSAF website detailing how to apply for SSAF allocation funding:

 Student bodies and University
25 July 2024  Student consultation and feedback gathered for priorities

All students are welcome to attend in-person or access the meeting online using MS Teams. Request the hybrid link from:

The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) via eee@swin.edu.au

 Elected student representatives
9 August 2024 Students: Written feedback deadline

Students are invited to provide written feedback regarding proposed 2025 SSAF expenditure and/or the allocations process via email in the following ways:

  • To: The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) eee@swin.edu.au
    Subject: 2025 SSAF Allocation Student Feedback

or

 Students
9 August 2024

 Student Bodies: Written feedback deadline

Student bodies are invited to provide written feedback regarding proposed 2025 SSAF expenditure and/or the allocations process (may include written student feedback sent directly to the student bodies) via email in the following ways:

  • To: The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) eee@swin.edu.au
    Subject: 2025 SSAF Allocation Feedback
 Student bodies
12 August 2024 Student written feedback published on 2025 SSAF website

The proposed priorities, taking into consideration the feedback provided at the 25 July consultation meeting, will be published on this webpage:

 Office of the DVC EEE
21 August 2024 SSAF application due for 2025 SSAF. Applications close COB Wednesday 21 August 2024

Email completed applications as follows:

  • To: The Office of the Deputy Vice-Chancellor (Education, Experience & Employability) eee@swin.edu.au
    Subject: 2025 SSAF Allocation Application
 Student bodies and University
29 August 2024 SSAF ARC meeting to review applications and make recommendations to the Vice Chancellor SSAF ARC (Student Services and Amenities Fees Allocation and Reporting Committee) SSAF ARC and Vice Chancellor
September 2024 Announcement of SSAF recipients

All feedback will be considered with the Vice-Chancellor reaching a decision on the 2025 SSAF allocation in September 2024. Application results will be:

  • Listed on 2025 SSAF Website. 
  • Emailed to applicants (successful and unsuccessful).
 Student bodies and University.
Table 1. SSAF allocation process and timeline

SSAF 2025 - Estimated SSAF

Estimated SSAF to be collected for 2025 is:

$8,100,000*

*Note: This estimated amount may change in 2025 pending actual student enrolments.

2024 student consultation session feedback

A student consultation session was held on Thursday 25 July 2024 to gain student feedback on what they consider to be most important for SSAF-funded priorities at Swinburne. Written feedback was also invited from all students and Student Bodies in August 2024 regarding the proposed 2025 SSAF expenditure and allocations.

Additionally, in July and August 2024, a survey was provided to current higher education students as well as VET students on what student services/permitted SSAF expenditure allowable categories they would like to see prioritised by SSAF in 2025. The top fifteen results are:

  • Helping students obtain employment or advice on careers
  • Promoting the health or welfare of students
  • Providing food or drink to students on campus
  • Helping students with their financial affairs
  • Providing libraries and students rooms (other then those provided for academic purposes)
  • Helping students develop skills for study by means other then undertaking courses of student in which they are enrolled
  • Helping students secure accommodation
  • Providing legal services to students
  • Supporting sporting or other recreational activities by students
  • Helping meet the specific needs of overseas students relating to their welfare, accommodation and employment
  • Advocating students' interests in matters arising under University rules
  • Giving students information to help them in their orientation
  • Supporting the administration of a club, most of whose members are students
  • Supporting an artistic activity by students
  • Advising on matters arising under University rules

2025 SSAF allocation

The Student Services and Amenities Fees Allocation and Reporting Committee (ARC) received applications for program funding in 2025. A recommendation on funding priorities was made to the Vice-Chancellor which was approved.

No. Title and brief description Provided by Allocation Allowable Category
1 Medical, Counselling and Welfare Services  Health and Wellbeing $2,107,000 6
2 Accessibility Services Student Engagement $782,900 6
3 Careers Services Employability $750,000 8
4 Transition and Orientation Student Experience $200,000 18
5 VET Student Engagement VET $20,000 6
6 VET Student Experience – services development VET $10,000 6
7 SOL Law Placements OES $25,000 9
8 Finance and Housing Support Advice Student Engagement $134,500 9
9 Advocacy Student Association $373,000 16,17
10 Clubs Student Association $412,000 2,3
11 Social and Cultural Events Student Association $470,000 1,2,6
12 Foodbank Student Association $100,000 1
13 Legal Service Student Association $40,000 5
14 Sport Student Association $360,000 2
15 Student Content Creation Student Association $141,000 14
16 Student Representation / Leadership Student Association $325,000 1,8,17
17 Tax Help Student Association $29,000 9
18 Orientation Activity and Events Student Association $480,000 1,18
19 Student Welfare Programs Student Association $40,000 1
20 Staffing and Admin Student Association $1,362,400 16
21 Transport Assistance Program Student Association $25,000 6
Table 2. 2025 SSAF allocations

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